.png)
Have a look
around
Vancouver Wedding Coordination Packages
Whether you've planned most of the wedding yourself or want additional guidance throughout the process, we're here to make everything feel more manageable, organized, and enjoyable.
An Experienced Team Behind Every Beautiful Celebration
You've spent months dreaming, planning, and making countless decisions. When the big day finally arrives, the last thing you should be worrying about is timelines, vendor questions, or whether the candles made it onto the reception tables.
That's where we come in!
Whether you're looking for wedding day management service, partial planning support, or a helping hand throughout the process, our goal is simple: to keep everything running smoothly so you can stay present and enjoy every moment.
With years of experience in weddings, hospitality, and live event coordination, we bring a calm presence, organized approach, and fully stocked emergency kit to every celebration. Behind the scenes, our team will be managing the details, solving problems before they become problems, and keeping your day on track so you don't have to.
Take a look through the packages below to find the level of support that feels right for you. No matter which option you choose, you'll have someone in your corner who genuinely cares about making your wedding day feel seamless, stress free, and unforgettable!
"The Eventful Wedding Day"
aka Wedding Day Management | Starting at $3600
Ideal for couples who’ve got the planning covered and want a seamless, stress-free wedding day.
You've done the planning, made the decisions, and brought your vision to life — now it’s time to actually enjoy it.
That’s where we come in. We step in behind the scenes to organize the details, connect the dots, and keep everything running smoothly so you don’t have to think about a thing. From timelines to vendor coordination and all the little in-between moments, we’re there to make sure your day feels easy, supported, and fully yours.
"The Eventful Experience"
aka Partial Planning | Starting at $4800
Ideal for couples who want guidance along the way and a trusted team to lean on from now until ‘I do.
You’ve got the vision, but you don’t need to figure everything out alone. Think of this as having a second brain (a very organized one) in your corner.
We help you make confident decisions, keep things on track, and avoid the
“wait… are we missing something?” moments. You’re still in control, we just help refine, support, and bring everything together so it actually feels as good as it looks.
.png)
Wedding Day
-
Full execution of your wedding day from start to finish with your two-person team (Lead Coordinator + Assistant)
-
Keeping everything on track so the day flows naturally and stress-free
-
Overseeing setup and breakdown of ceremony and reception site
-
Management of personal items, stationery, and small decor
-
Supporting your vendor team and handling anything that comes up (before you even notice it)
-
Staying by your side when you need us (and blending into the background when you don’t)
-
Managing vendor payments and final logistics
-
Fully stocked emergency kit, just in case anything unexpected pops up
Week of Wedding
-
Coordinate and attend your ceremony rehearsal OR final venue walk-through
-
Final check-ins, last tweaks, and making sure everything feels solid going into the big day
1 Month Out | We Take it From Here
-
We step in as the main point of contact for your vendors (yes, you’re officially off email duty)
-
Confirm all the details, logistics, and timing with your full vendor team
-
Make sure everyone is aligned, informed, and ready to go
2 Months Out | Let's Get Into Details
-
Deep dive into your Wedding Blueprint and everything you’ve planned sofar so nothing gets missed
-
Review of your vendor bookings, contracts, and key details
-
Build your detailed, to-the-minute wedding day timeline (so everyone knows where to be and when)
-
Map out your floor plan so everything flows the way you envisioned
Planning Support
*Available in "The Eventful Experience" Only
-
Regular check-ins to answer questions, talk through decisions, and keep you moving forward with confidence - Think of me as your planning consultant!
-
Thoughtful vendor recommendations tailored to your vision, priorities, and budget
-
Expert guidance to help you make confident decisions, understand the trade offs, and invest where it matters most to you, your guests, and your overall experience.
-
Timeline guidance as your plans come together, so everything flows seamlessly
-
Review of contracts and details so nothing important gets overlooked
-
Personalized to-do lists so you always know what’s next (without the overwhelm)
-
Ongoing updates and support within your Wedding Blueprint to keep everything organized in one place
Learn About Our Process
Upon Booking
-
Kickoff meeting to get to know you, your vision, and what matters most
-
A high-level timeline to get everything started on the right track
-
Unlimited email support whenever questions pop up (because they will, and that’s totally normal)
-
Access to your Wedding Blueprint with planning checklists, budget tracker, and guest list tools
Learn About Our Process
Upon Booking
-
Kickoff meeting to get to know you, your vision, and what matters most
-
A high-level timeline to get everything started on the right track
-
Unlimited email support whenever questions pop up (because they will, and that’s totally normal)
-
Access to your Wedding Blueprint with planning checklists, budget tracker, and guest list tools
Planning Support
*Available in "The Eventful Experience" package only
-
Regular check-ins to answer questions, talk through decisions, and keep you moving forward with confidence - Think of me as your planning consultant!
-
Thoughtful vendor recommendations tailored to your vision, priorities, and budget
-
Expert guidance to help you make confident decisions, understand the trade offs, and invest where it matters most to you, your guests, and your overall experience.
-
Timeline guidance as your plans come together, so everything flows seamlessly
-
Review of contracts and details so nothing important gets overlooked
-
Personalized to-do lists so you always know what’s next (without the overwhelm)
-
Ongoing updates and support within your Wedding Blueprint to keep everything organized in one place
2 Months Out | Let's Get Into Details
-
Deep dive into your Wedding Blueprint and everything you’ve planned sofar so nothing gets missed
-
Review of your vendor bookings, contracts, and key details
-
Build your detailed, to-the-minute wedding day timeline (so everyone knows where to be and when)
-
Map out your floor plan so everything flows the way you envisioned
1 Month Out | We Take it From Here
-
We step in as the main point of contact for your vendors (yes, you’re officially off email duty)
-
Confirm all the details, logistics, and timing with your full vendor team
-
Make sure everyone is aligned, informed, and ready to go
Week of Wedding
-
Coordinate and attend your ceremony rehearsal OR final venue walk-through
-
Final check-ins, last tweaks, and making sure everything feels solid going into the big day
Wedding Day
-
Full execution of your wedding day from start to finish with your two-person team (Lead Coordinator + Assistant)
-
Keeping everything on track so the day flows naturally and stress-free
-
Overseeing setup and breakdown of ceremony and reception site
-
Management of personal items, stationery, and small decor
-
Supporting your vendor team and handling anything that comes up (before you even notice it)
-
Staying by your side when you need us (and blending into the background when you don’t)
-
Managing vendor payments and final logistics
-
Fully stocked emergency kit, just in case anything unexpected pops up
Frequently Asked Questions
A wedding coordinator helps bring all of the planning you've done together and ensures everything runs smoothly on the wedding day.
At Eventful Weddings + Events, our role goes far beyond simply showing up on the wedding day. We help organize timelines, communicate with vendors, coordinate logistics, manage your rehearsal, oversee setup, support your family and wedding party, and handle any unexpected issues that may arise.
Our goal is to make sure you can fully enjoy your wedding day without worrying about what happens next or who is responsible for what.
A wedding planner is typically involved throughout the entire planning process, helping with budget management, venue selection, design, vendor sourcing, and overall wedding planning from start to finish.
A wedding coordinator focuses on organizing logistics, confirming details, managing vendors, creating timelines, and ensuring everything runs smoothly leading up to and on the wedding day.
At Eventful Weddings + Events, we specialize in wedding coordination and wedding day management. For couples who want additional support during the planning process, we also offer partial planning through our "The Eventful Experience" package.
Many couples find this provides the perfect balance of professional guidance while still allowing them to stay involved in planning their wedding.
In almost every case, yes!
Venue coordinators and wedding coordinators have very different roles.
A venue coordinator primarily represents the venue and manages venue related responsibilities such as catering, venue staff, room setup, and venue operations.
A wedding coordinator represents you. We oversee your overall wedding day experience, including timelines, vendor communication, transportation logistics, family coordination, ceremony flow, wedding party support, setup details, and troubleshooting throughout the day.
We work alongside your venue coordinator as part of the same team, but our focus is making sure your wedding day runs smoothly from your perspective.
The sooner, the better.
Many couples assume they only need a coordinator a few weeks before the wedding, but having professional guidance earlier in the process can make planning significantly easier.
Booking early also helps ensure availability, especially for popular wedding dates during peak season.
Even if your wedding is still months away, we're happy to connect and discuss which package may be the best fit for your needs.
This depends on the package you choose.
For our "The Eventful Wedding Day" package, we typically step in during the final stages (6-8 weeks out) of planning to review details, build timelines, communicate with vendors, and prepare for wedding day execution.
For our "The Eventful Experience" package, support begins upon booking with planning guidance and ongoing assistance throughout the planning process.
Regardless of which package you choose, you'll never feel like you're navigating everything alone.
Wedding day management is often considered an elevated version of traditional day of coordination.
While the wedding day itself is certainly a major focus, successful coordination actually begins well before the wedding day arrives.
Wedding day management includes reviewing logistics, confirming vendor details, creating timelines, coordinating the rehearsal, and preparing all the moving pieces that allow the wedding day to run smoothly.
Think of it as managing the entire wedding day experience rather than simply showing up on the wedding day.
Absolutely! Wedding rehearsal coordination is included in all of our wedding coordination packages.
The rehearsal is often where everyone gains confidence and clarity about what to expect on the wedding day. We help organize the processional, ceremony flow, timing, family members, wedding party, and any special traditions or logistics that need to be reviewed.
Our goal is for everyone to leave the rehearsal feeling relaxed and prepared for the big day.
Yes! One of the benefits of working with an experienced wedding coordinator is access to trusted vendor recommendations.
We're happy to recommend photographers, videographers, DJs, florists, officiants, transportation providers, beauty teams, and other wedding professionals based on your style, priorities, and budget.
We only recommend vendors we genuinely enjoy working with and trust to provide a great experience.
Definitely! While we're based in Vancouver, BC, we work with couples throughout the Lower Mainland and are available for destination weddings as well. This includes Vancouver Island, Whistler/Squamish area.
If you're planning a wedding locally or outside of Vancouver, we'd love to hear more about your plans and discuss how we can help.
Absolutely! As a queer owned business, creating a welcoming, supportive, and inclusive experience is incredibly important to us.
We proudly work with LGBTQ+ couples and believe every couple deserves to feel seen, respected, celebrated, and fully supported throughout the planning process.
Your wedding should reflect who you are, and we're here to help create a space where you can feel comfortable being yourselves every step of the way.
Absolutely! We proudly work with couples from a wide range of cultural backgrounds, traditions, and family dynamics.
Every wedding is unique, and we understand the importance of honoring cultural traditions while ensuring the day feels organized and enjoyable for everyone involved.
Whether you're incorporating multiple cultures, religious traditions, tea ceremonies, or family customs, we're here to support your vision.
Yes! We offer Mandarin speaking wedding coordination for couples and families who feel more comfortable communicating in Chinese throughout the planning process and wedding day.
Clear communication can make a huge difference when coordinating family members, vendors, traditions, and logistics, and we're happy to help bridge that gap where needed.
Wedding coordination pricing varies depending on factors such as guest count, venue complexity, number of locations, and overall logistics.
Our "The Eventful Wedding Day" package starts at $3,600, and "The Eventful Experience" package starts at $4,800.
We'll provide a custom proposal based on your wedding and the level of support you're looking for.
The first step is reaching out through our inquiry form.
We'll schedule a consultation call, learn more about your wedding plans, answer any questions you may have, and help determine which package is the best fit for your needs.
From there, we'll walk you through the booking process and start building a plan that allows you to enjoy your wedding day with confidence and peace of mind.